PC Minutes from September 16, 2016
PARENT COUNCIL MEETING MINUTES 9/16/16, 8:15am – 9:15am
Introductions (Lindsay Deibler, Parent Council Co-Chair)
- Lindsay kicked off the meeting by introducing this year’s Parent Council Board
- Co-Chairs: Lindsay Deibler, Julee Nunley
- Secretary: Cheryl Hicks
- Hospitality Coordinators: Jessica Bell, April Greenwood
- Annual Giving: Emily Ball, Shannon Wright
- Tech Support: Betty Hastings, Joe Runyon, Kelly Turner
Class Reps (Julee Nunley)
- General role – Julee shared a brief overview of Parent Rep/Teacher meeting which covered class rep responsibilities, chaperone policy, set up of Shutterfly sites
- Since that meeting, a Shutterfly site for Parent Council has been set up for all parent reps to access materials
- Parent reps coordinate events/activities and should be not be the sole volunteers. Please inform Parent Council Co-Chairs there are challenges finding volunteers.
- Each month class reps will receive a month-at-a-glance with birthdays and other announcements to share with all other parents
- We began using Shutterfly sites for all classrooms a few year ago because it offers a way to get a lot of things in one place, including communication with parents, volunteer coordination and a place to post pictures.
- Posting pictures on class sites allows Sherri Carter, yearbook coordinator, to retrieve pictures for yearbook
- Designating a class photographer is recommended to ensure that all classes have plenty of pictures to choose from.
- Amy Archambault has set up a Shutterfly Help site that contains instructional videos to help with setting up your site. All Parent Reps should have access to this site.
Hospitality (Jessica Bell)
- Assistant Principal of the Day Raffle supports Hospitality which allows Parent Council to treat teachers throughout the year
- Last month sold 158 tickets
- First Teacher Breakfast was sponsored by Parent Council Board
- The first three days of school, we provided coffee and Kleenex to Kindergarten parents
- Teacher Birthdays – collecting info from all the teachers for more personalization
- Each class is assigned to coordinate for snacks one of the monthly staff meetings – have a cleanup volunteer, disposable foods help, healthy snacks are appreciated; birthdays are posted on Shutterfly site
- Teacher Appreciation Week
- It would be helpful to have more funds for this year, so please buy tickets!
Fall Festival (Emily Ball)
- All grades have turned in their activities (except 8th grade)
- 1 (rain date Oct 8), 11a – 3p (set up is at 10am)
- Each grade hosts
- K – musical chairs
- 1st – bookmark making
- 2nd – tattoo station
- 3rd – pumpkin toss
- 4th – lucky ducks
- 5th – freeze dance
- 6th – stack attack
- 7th – stick to it
- Would like to have a face painting area. If you are interested in helping with this activity, contact Emily Ball.
- Food Trucks: Italian Ice, Mike & Mike’s, D’s Cakes In A Cup, Sara Knott (tie-dye)
- Suggestion from parent – reduce the amount of candy as prizes
Book Fair (Mackenzie Calhoun)
- 26 – Sept. 30 (Monday is set up day)
- Theme: Pirates “Get Hooked On a Book”
- Co-Chairs – Katie Ayers; Rachel Wilson; Mackenzie Calhoun
- All funds are matched to buy books for classrooms and libraries
- Need volunteers – parent reps need to re-post the sign-up sheet – need decorators
- K or 1st grade need parents to help students shop because they come back and buy later from wish list – there are class preview days. Parent reps for these grades should coordinate with teachers to find out what is needed.
- Each building will have a board with teacher wish list and parents can purchase the books
- “All For Books” campaign allows everyone to buy a book
- Library: moved, furniture has been ordered and hopefully open by Wed. (9/21)
Principals Report (Principal Hollis)
- Board Meeting
- State has a policy requires schools to have a concussion plan – it adjusts the workload and activities a child with a concussion can participate in; required to train teacher to recognize concussions
- Update the strategic plan – 5-year plan on accomplishments (community, student achievement, finances) – includes areas of growth, staffing positions; January retreat will start sketching goals; SWOT analysis to gather information from parents; state does working conditions for teachers
- Black Box Theater –not ready yet, the challenge is additional structural support for platform stage and seating; footings will take additional time; plan to cut through the closet to basement for storage
- 7th grade performance (Brundibar) Oct. 19 is held in the Courtyard and therefore will not be impacted by theater construction.
Question and Answer
- Will be adding additional security guards for dismissal. Currently looking for a new security company.
- The issue of people parking on 7th street was raised. It was suggest that the city put up “no parking” signs.
- Can’t use MLK to pick up/drop off students because it is a state road
- Parking across MLK is dangerous
- Traffic will get worse when I-40 closes and 52 becomes a main thoroughfare
- A parent asked about the process for starting an after school chess club
- A parent sponsor and a staff sponsor is required for all clubs.